Cerience Corporation : RepliGo 2.0 for Smartphone User Guide

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RepliGo 2.0 for Microsoft® Smartphone User Guide

E-mail: info@cerience.com

Online: http://www.cerience.com

Support: http://www.cerience.com/support

FAQs: http://www.cerience.com/faq

Table of Contents:
•	Introduction
•	What's New for 2.0
•	Getting Started
•	System Requirements
•	Installation
•	RepliGo Desktop
•	Registration
•	Document Conversion
•	RepliGo Printer
•	RepliGo Viewer
•	Document Navigation
•	Printing
•	RepliGo Viewer for Windows

Introduction (top)

RepliGo™ represents a breakthrough in document conversion technology and mobility. In a matter of seconds, virtually any document you have on your PC can be transferred to your Microsoft® Smartphone while maintaining the document’s original look and feel. This includes Microsoft® Office documents, Adobe® PDF files, Web pages and hundreds of other formats. Once on your Microsoft® Smartphone, documents can easily be viewed using the supplied RepliGo Viewer.

RepliGo offers two methods of converting your documents.

1.	RepliGo Menu and Toolbar: This allows you to use the RepliGo menu and toolbar buttons within Microsoft® Office applications to quickly convert Office files. A toolbar button for converting Web pages with Microsoft® Internet Explorer 5.5 or above is also included.
2.	RepliGo Printer: Use the File > Print command in your application to “print” to the RepliGo Printer for conversion. These operations are discussed in greater detail later in this guide.

Once the document has been converted on your desktop computer, it can then be synchronized with your Microsoft® Smartphone and viewed using the RepliGo Viewer.

What's New for 2.0 (top)

• Text Searches: Find specific words or phrases anywhere in the current document.

• Bookmarks: Add your own bookmarks and convert existing bookmarks from PDF, Word, Excel, and PowerPoint.

• Comments: Insert text comments for the current page of the document.

• 24-bit images: View images with much greater quality and clarity.

• Live Hyperlinks: Choose a hyperlink and jump to the URL using your device’s default web browser.

• Enhanced Internet Explorer integration: View a preview and control conversion settings before processing.

• Save directly to memory card: Save the document to the memory card during conversion.

Getting Started (top)

The following steps can help you start using RepliGo immediately with existing Microsoft® Office documents on your desktop computer.

1.	Connect your Microsoft® Smartphone to your desktop computer.
2.	Download the RepliGo self-extracting executable file into a folder on your desktop computer.
3.	Run the setup program by double-clicking the file and follow the onscreen instructions.
4.	For Microsoft® Office documents, open the original document and agree to accept the macro from Cerience Corporation if necessary.
5.	Use the RepliGo menu or toolbar or File > Print command to convert your document to a RepliGo document for viewing on the Microsoft® Smartphone.
6.	Copy the newly created .rgo file to the My Documents folder under the Mobile Device folder.
7.	On your Microsoft® Smartphone, start the RepliGo Viewer application.
8.	In the list view, select the document to view.

System Requirements (top)

	Desktop Requirements:
•	166MHz processor or faster
•	Microsoft® Windows® 98 SE, Windows® Millennium Edition, Windows® 2000 Professional, or Windows® XP
•	32MB of RAM (64MB RAM for Windows® 2000 or later)
•	10MB of available hard disk space
•	ActiveSync® 3.7 or higher

	Smartphone Requirements:
•	Microsoft® Windows Powered Smartphone with Smartphone 2002 operating system or higher
•	250KB of available free space on Microsoft® Smartphone

	For converting Office documents using the RepliGo Office Integration:
•	Microsoft® Office 97 service release 2, Microsoft® Office 2000, or Microsoft® Office XP

	For converting Web pages from Microsoft® Internet Explorer Integrated Toolbar:
•	Microsoft® Internet Explorer version 5.5 or above

	Components of RepliGo
	RepliGo Desktop RepliGo Viewer for Windows RepliGo Viewer for Microsoft® Smartphone RepliGo Microsoft® Office Integration RepliGo Microsoft® Internet Explorer Integration RepliGo Printer ReadMe file

Installation (top)

Follow the steps below to install RepliGo on your desktop computer and Microsoft® Smartphone.

Note: You must be logged in with an Administrator account on the local machine to install RepliGo.

Step 1.	Quit all other applications.
Step 2.	Double-click the self-extracting executable file on your desktop computer. This file can be found in the directory you specified during the download process.
Step 3.	Choose the type of installation. (See Figure 1). For more information about registration click here.
Figure 1: The RepliGo Setup Installation Mode dialog
Step 4.	Follow the onscreen instructions.
Step 5.	In the Installation Options dialog, choose which components you would like to install. (See Figure 2). See the Note below for more information about these options.

Figure 2: The RepliGo Setup Installation Options dialog

Note: If you plan on converting Microsoft® Office documents such as Word, Excel, or PowerPoint® files into RepliGo documents for viewing on your Microsoft® Smartphone, leave the Microsoft® Office Integration checkbox checked. This will install the RepliGo menu and add the RepliGo toolbar inside these applications which automates the conversion process. If this checkbox is unchecked or you do not have a copy of Microsoft® Office 97 service release 2 or above, these features will not be installed.

If you plan on taking static “snapshots” of Web pages from Microsoft® Internet Explorer for viewing on your Microsoft® Smartphone, leave the checkbox for Microsoft® Internet Explorer Integration checked. This feature adds a toolbar button inside Microsoft® Internet Explorer which automates the process of taking Web pages and converting them to be viewed on your Microsoft® Smartphone. This application does not create a live connection from your Microsoft® Smartphone to the Internet.

Step 5:	Continue to follow the onscreen instructions. RepliGo Viewer will be installed automatically on your Microsoft® Smartphone.
Step 6.	Choose to launch the ReadMe file and/or the RepliGo Desktop for important product information, technical issues, support, and links. (See Figure 3).

Figure 3: The RepliGo installation completed successfully dialog

Step 7.

Confirm the installation was successful both on the desktop computer and the Microsoft® Smartphone. On the desktop computer, choose Start > Programs (or All Programs under Windows® XP) > RepliGo Desktop. This will launch the RepliGo Desktop application.

On the Microsoft® Smartphone, navigate to the list of available programs and select RepliGo. This will launch the RepliGo Viewer application.

Upgrading to 2.0 from a previous version of RepliGo (top)

To upgrade RepliGo from a previous version:

1) Download the latest version of RepliGo.
2) Run the self-extracting installer by double-clicking the setup icon.
3) Enter the upgrade registration code when prompted.
3) Use your Registration Code obtained with your previous purchase of RepliGo to validate that you are a registered user. (See Figure 4) Enter the new registration code in the space provided. This is only required if you have uninstalled RepliGo or your copy is currently in trial mode.

Figure 4: The registration code for 1.X verification dialog

The RepliGo Desktop (top)

The RepliGo Desktop (See Figure 5) is installed on your desktop computer and is launched at the end of the installation if the Open RepliGo Desktop checkbox is left checked. It can also be started by clicking Start > Programs (or All Programs under Windows® XP) > RepliGo Desktop. There will also be a shortcut to it on your desktop if you chose to add the shortcut during installation.

Figure 5: The RepliGo Desktop Window

The RepliGo Desktop serves as a quick reference point to important information, conversion and program settings, links to technical support, documentation, demos, sample files, uninstall, registration, the About box, and the ReadMe file.

Registration (top)

Registering RepliGo is a simple process. You must register the product on the desktop computer. Once the 14-day trial period has expired, registration is required to continue to convert documents from your desktop computer.

Registering RepliGo:

Follow the steps below to register RepliGo on the desktop computer:

1.	Obtain a Registration Code by purchasing RepliGo. Once the transaction is complete, you will receive an e-mail which includes your Registration Code.
2.	Open the RepliGo Desktop by clicking Start > Programs (or All Programs under Windows® XP) > RepliGo Desktop.
3.	Click the Settings button.
4.	Enter your Registration Code in the Enter registration code text box. (See Figure 6) A green checkmark will appear if the code was entered correctly. Click OK. Click OK in the confirmation dialog, and click OK again in the Settings dialog.
Figure 6: The RepliGo Trial Period dialog
Note: You may also register by clicking the About RepliGo button on the RepliGo Desktop or by starting a document conversion. You will be prompted with the dialog above before each conversion prior to registering.

Document Conversion (top)

Converting Microsoft® Office documents

RepliGo is tuned to convert Microsoft® Office documents in an intelligent and innovative manner. To make working with and reading these documents a pleasant experience on handheld devices, RepliGo provides toolbar button add-in for Microsoft® Word, Excel and PowerPoint® which not only simplifies the conversion process, but allows it to optimize the document translation from these applications. For Office 2000, XP, and 2003, the toolbar allows such features as hyperlinks and bookmarks to be recognized in the original document and translated to the RepliGo version.

Supported Features using the RepliGo integrated toolbar inside Word, Excel, and PowerPoint

	Text Search	Converts Bookmarks	Add Personal Bookmarks	Live Hyperlinks	Add Comments	Text Highlighting	Text Copy to Clipboard
Office 97 sp2	X	Excel & PPT only	X		X	X	X
Office 2000 or above	X	X	X	X	X	X	X

After installing RepliGo and choosing to include the Microsoft® Office Integration during the installation, you must agree to accept the RepliGo macro to allow for the application integration. (See Figure 7). This dialog is displayed the next time you start Microsoft® Word, Excel, or PowerPoint® depending on your macro security settings.

Figure 7: The Macro Security Warning dialog

Click the Always trust macros from this source checkbox and then click Enable Macros. This screen verifies that you are trusting the source of the macro and it can be installed on your desktop computer. You will not see this dialog again once you have enabled the macro.

By choosing to include the Microsoft® Office Integration during the installation and enabling the RepliGo macro, the installer also inserts the RepliGo menu (See Figure 8) into Microsoft® Word, Excel, and PowerPoint® if those applications are present on the desktop computer.

Figure 8: The RepliGo Menu inside Microsoft® Office applications

Additionally, the RepliGo toolbar (See Figure 9) is installed for quick conversion of your document with the current settings. A convenient button launches the RepliGo Desktop Window for access to important information, program settings, links to technical support, documentation, demos, uninstall, and the ReadMe file. (Some links require a live Internet connection to access).

Figure 9: The RepliGo toolbar

Conversion steps

1.	Open an existing Microsoft® Office document.
2.	On the menu bar, choose RepliGo > Convert Document...
3.	Use the Convert Document dialog to name the document and to Browse to the desired location to save your RepliGo documents to your desktop computer so it can be manually moved later to your Microsoft® Smartphone (See Figure 10). Click on the Browse... button to specify a specific location to save the file to on your device including the Storage Card. Figure 10: The Convert Document dialog Click the Options button to set additional settings. These include showing a notification message once the conversion is complete, as well as an option to save an additional copy of the RepliGo converted document to a location on your desktop PC. (See Figure 11). This is useful if you would like a copy of the file to reside on your desktop PC as well as your mobile device. Figure 11: The Options dialog
4.	The conversion progress dialog (See Figure 12) is displayed during the conversion of the native Microsoft® Office document into the corresponding RepliGo document. Figure 12: The Conversion Status dialog Figure 13: The Conversion Finished dialog
5.	Once the conversion is complete, the RepliGo document (.rgo file) will be saved to the location you specified in the Convert Document dialog (See Figure 10) for example: "\IPSM\My Documents", or a designated folder on your Storage Card.

Converting Web pages from Microsoft® Internet Explorer 5.5 or above

RepliGo installs the Microsoft® Internet Explorer integrated toolbar button if the checkbox for that option is checked during installation. The button is added to the toolbar inside Internet Explorer and gives you quick and easy access to converting Web pages and sending the file down to your Microsoft® Smartphone.

Follow these simple steps to convert a web page to a RepliGo document.

1.	Using Internet Explorer 5.5 or above, browse to the web page you wish to convert and send to your Microsoft® Smartphone.
2.	Click the RepliGo toolbar button. (See Figure 14).
3.	Use the Convert Document dialog to name the document and to Browse to the desired location to save your RepliGo document.
4.	Once the conversion is complete, the RepliGo document (.rgo file) will be saved to the location you specified in the Convert Document dialog.

RepliGo will now have a “snapshot” of the web page that was converted. You can view the web page as you would any other document type. Hyperlinks are kept active when using the RepliGo menu or toolbars inside I.E. 5.5 or higher. To learn more about hyperlinks in RepliGo documents click here.

Figure 14: The RepliGo integrated toolbar button

The RepliGo Printer: (For converting documents other than Microsoft® Office or Internet Explorer documents) (top)

When converting documents that are not Microsoft® Office or Microsoft® Internet Explorer Web pages, you must use the RepliGo Printer. This special printer is for converting files other than native Microsoft® Office documents. (See Figure 15).

Figure 15: The RepliGo Printer

1.	Open your original document in its native application and launch the Print dialog (usually File > Print) and select the RepliGo printer. The conversion process takes over and creates a corresponding RepliGo document.
2.	Use the Convert Document dialog to name the document and to Browse to the desired location to save your RepliGo document.
3.	Once the conversion is complete, the RepliGo document (.rgo file) will be saved to the location you specified in the Convert Document dialog (See Figure 10).
4.	For each document you want to convert, open it in its native application and repeat the steps above.

RepliGo Viewer (top)

RepliGo Viewer resides on your Microsoft® Smartphone. It receives the documents that are converted on the desktop computer and displays, navigates, and manages your converted RepliGo documents.

Start RepliGo Viewer on your Microsoft® Smartphone by navigating to your list of programs and selecting RepliGo. This will launch RepliGo Viewer and display the existing RepliGo documents on your Microsoft® Smartphone in a list view.

RepliGo List View

When you start RepliGo Viewer it shows your converted documents in a list view. (See Figure 16).

Figure 16: The RepliGo List View

From the list view you can

1.	Choose which document to view by selecting its name
2.	Delete a file
3.	Select all files to delete
4.	Sort the document list by Name, Date, Size
5.	Navigate to specific folders to access RepliGo files
6.	Launch the Options dialog
7.	Show the About box

Viewing and Working with RepliGo Documents

This section covers the following items. Click on the links to jump to each section.

•	Document Navigation
•	Functions and Views
	• Find
	• Bookmarks
	• Comments
	• Rotate view
	• Whole Page view
	• Flowed button
•	Hyperlinks
•	Printing

Document Navigation

The following diagram illustrates the function of each key.

Figure 17: Diagram of navigation functions for each key

Keypad Functions:

1 Key: Switches to Whole Page
2 Key: Switches to Flowed
3 Key: Switches to Zoom
4 Key: Decreases the zoom level when in Zoom
5 Key: Increases the zoom level when in Zoom
6 Key: Launches the Find dialog
7 Key: Nudges the view left
8 Key: Nudges the view up
9 Key: Nudges the view right
0 Key: Nudges the view down

Star Key (*): Switches to Full Screen
Pound Key (#): Switches between Rotation preferences

5-way Navigator button left: Scrolls left in Zoom, switches to previous page in Whole Page or Flowed
5-way Navigator button right: Scrolls right in Zoom, switches to next page in Whole Page or Flowed
5-way Navigator button up: Scrolls up in Zoom or Flowed, switches to previous page in Whole Page
5-way Navigator button down: Scrolls down in Zoom or Flowed, switches to next page in Whole Page
5-way Navigator button center (Action): Selects current item

To view RepliGo documents, simply tap on its name from the list view. RepliGo Viewer displays the document in Whole page view.

1.	Whole page view: Shows the document’s entire page and retains the document’s original look and formatting.
2.	Zoomed view: Shows the document zoomed in to a specific area of the page.
3.	Flowed view: Shows the document by “reflowing” or re-wrapping the document to fit the screen size and optimizing the text to a comfortable reading size.
4.	Rotated view: Shows the document rotated 90 degrees.
5.	Full Screen view: Shows the document using the maximum screen area by eliminating toolbars. When viewing a document, use the menu to select View > Full Screen.

Functions and Views

	Find: Find text within the document. Figure 18: The Find dialog
	Bookmarks: Use Bookmarks to add personal bookmarks to the document and display converted bookmarks. Bookmarks added after conversion via RepliGo Viewer are listed under the Personal heading of the Bookmarks dialog, and bookmarks captured and converted over from the original document are listed under the Document heading. Figure 19: The Bookmarks dialog
	Comments: Comments provide an easy way to add your personal notes to the document. Choose Menu > Comments to add, edit, or delete comments. Figure 20: The Comments dialog
	Rotate view: Rotate view displays the current page in a 90 degree rotated view. All the regular functions of RepliGo Viewer are still available in Rotated View. This view is especially helpful in viewing PowerPoint slides, reading large amounts of text, and landscape oriented pages. Figure 20: Rotated view in Full Screen mode
	Whole Page view: Use this button to show the current page in full with its original appearance intact. Figure 21: Whole page view
	Flowed view: Flowed view intelligently “re-wrap” the document's text to fit the screen size for easy reading. This view makes for easily readable text by resizing the text if necessary to a comfortable reading size. You can reflow the document while in either Whole page or Zoomed views. Note: Graphics and images are eliminated from Flowed view for easier reading of the document's text. Figure 22: Flowed view

Hyperlinks

RepliGo keeps hyperlinks from web pages, Word, Excel, PowerPoint, and PDF files intact. (See Figure 27). This means you will be prompted to allow for the device's default browser or email client to launch and attempt to connect to the specified URL or send email if it is an email link.

To activate a hyperlink, open the document in the viewer, choose Menu > Go to > Hyperlink. Use the D-pad to navigate to the hyperlinks on the page and use the Action button to choose the link. A confirmation screen will appear asking if you would like to follow the hyperlink.

RepliGo recognizes internal or "named anchor" links within the same document and jumps to the appropriate location specified by the internal link.

*Notes:
1. Image maps (images with hyperlinks) in Word are not recognized.
2. RepliGo does not provide a live connection to the Internet.
3. You must use the RepliGo integrated toolbar button inside Word, Excel, and PowerPoint for hyperlinks to be converted and recognized.
4. "mailto:" links are converted and recognized as email links and the Viewer will attempt to launch the default email client.

Figure 23: Live Hyperlink

Figure 24: Go to Hyperlink Confirmation

Printing from RepliGo Viewer (top)

RepliGo Viewer supports printing to infrared enabled printers manufactured by HP (Hewlett-Packard). The device must have capabilities either integrated into the device.

Text in documents printed from RepliGo Viewer are printed at a high resolution. Some graphs, charts, photos, and other images may have lost some of their original quality in the conversion process due to compression.

Infrared Printing

To print a RepliGo document from your handheld device to a compatible printer follow the steps below.

1.	Open a RepliGo document in RepliGo Viewer.
2.	Open the Menu and choose Print. The Print dialog will appear. (See Figure 25). Figure 25: The Print dialog
3.	Select the Infrared port.
7.	Select Print when you are satisfied with the print settings.
8.	Align your handheld device’s infrared port with the infrared port on your HP infrared enabled printer. The handheld device and the printer should be no more than 3 feet apart.
9.	RepliGo Viewer will search for the printer.
10.	Once the printer is found, the information is automatically sent to the printer for processing.

RepliGo Viewer for Windows (top)

Introduction

RepliGo Viewer for Windows offers an easy way of previewing, managing, printing, marking up, and sharing RepliGo documents on desktop computers. Now whenever you convert or receive RepliGo documents, you can have full access to them on your desktop PC and you are not limited to viewing these documents on your mobile device. (See Figure 26).

System Requirements

	Desktop Requirements:
•	166MHz processor or faster
•	Microsoft® Windows® 98 SE, Windows® Millennium Edition, Windows® 2000 Professional, or Windows® XP
•	32MB of RAM (64MB RAM for Windows® 2000 or later)
•	15MB of available hard disk space

Installation

Note: You must be logged in with an Administrator account on the local machine to install RepliGo Viewer for Windows.

Step 1.	Download RepliGo Viewer for Windows from http://www.repligo.com
Step 2.	Quit all other applications.
Step 3.	Double-click the self-extracting executable file on your desktop computer. This file can be found in the directory you specified during the download process.
Step 4.	Follow the onscreen instructions.

Figure 26: Click here to see the full image. (89KB)

What's New

	Find and Find Next buttons: Find text within the document. Use the Find Next button to move to the next match.
	Bookmarks buttons: Use these buttons to display and navigate converted document bookmarks and personal bookmarks. Use the Add Bookmark to add a personal bookmarks to the document.
	Comments buttons: Use these buttons to display and navigate various comments, highlights, and notes. Use the Add Note to add a text comments to the current page.
	Text Select tool: Use this tool to select text from your document to paste into another application.
	Text Highlighter tool: Use this tool to highlight text within the document. The highlighted text is automatically added as a new comment.

Send via E-mail

You can send the current document via e-mail. Choose File > Send... or click the Send Mail toolbar button. This will launch your default e-mail program and attach the current RepliGo document to the e-mail for sending. Simply type in the recipient's e-mail address, and send the file.

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